June
2 - 6
Official Service Contractor Shipping, Decorating, and Booth Construction Information
The "Official Service Contractor" for ATC 2012 is Freeman
Freeman
1515 Washington StreetBraintree, MA 02184
Phone: 781-380-7550
Fax: 781-380-0771
Shipping Information
Collect shipments can not be accepted.
Advance Shipments
All advance shipments should be labeled as follows:
ATC 2012
Exhibiting Company Name
Booth # __________
C/O FREEMAN
1515 Washington StreetBraintree, MA 02184
Freeman will begin accepting crated, boxed or skidded materials on Tuesday, May 1st, 2012 at the above address. To avoid additional after deadline charges, materials must arrive by Friday, May 25th, 2012. The warehouse will receive shipments Monday through Friday during the hours of 8:00 am – 4:00 pm. To check on the arrival of freight, please call 781-380-7550 and ask for Exhibitor Services.
Show Site Shipments
Freight should be labeled as follows:
ATC 2012
Exhibiting Company Name
Booth # __________
C/O FREEMAN
Hynes Convention Center
900 Boylston Street
Cambria Street Entrance
Boston, MA 02115
Shipments to show site will not be accepted prior to Friday, June 1st, 2012
Installation Schedule
Friday, June 1 8:00 am - 5:00 pm
Saturday, June 2 8:00 am - 2:00 pm
Dismantle Schedule
Monday, June 4 6:30 pm – 10:30 pm
Tuesday, June 5 8:00 am – 4:00 pm
Booth dismantling may not begin before 6:30 pm on Monday, June 4.
All exhibit material must be packed and ready for shipment by 4:00 pm, Tuesday, June 5.
Please have all personal and loose exhibit materials secured or packed and labeled on Monday evening, June 4 before leaving your exhibit area. ATC and Freeman are not responsible for items left unsecured and unpacked within your exhibit area after the close of the show.
Outbound Shipments
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and Labels in advance. Complete the Outbound Shipping Form found in your Exhibitor Services Online Manual. Fax this back to exhibitor services at 781-380-0771 and your paperwork will be available at the show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
Material Handling
Please refer to the material handling rate sheet for charges.
Freeman Online®
Our internet online ordering services, Freeman Online® is available for your convenience to order all Freeman services, view show schedule, or print order forms. Once your show is available online you will receive an email which includes a direct link to Freeman Online®. To place online orders you will be required to enter your unique Login ID and Password. If this is your first time to use Freeman Online®, click on the “Register” link in the top right corner to create a new account.
To access Freeman Online® for ATC without using the link, go to www.myfreemanonline.com and click on the “Login” link in the top right corner. If you need assistance with Freeman Online® please call our Customer Support Center at 1-888-508-5054.
Booth Construction
Every exhibit space should allow for the visibility of other spaces. The following rules for booth construction ensure that every exhibitor has reasonable site lines to the aisle. All exhibits must conform to the standards set by the Health Convention and Exhibitors Association, which are as follows: No obstructions in the front half of the booth above a height of 48-inches are permitted. The booth height of 8-feet, inclusive of company name and logo, may be maintained up to 50% of the distance from the back wall toward the front of the space.
Ceiling height in the John B. Hynes Convention Center’s Halls C & D varies from 16.6 feet and higher. Island height is restricted to 20-feet unless approved by ATC Exhibit Management.
Hanging signs are allowed to be suspended from the ceiling of the exhibit hall as long as they adhere to the height restrictions of individual booth construction as outlined in the Exhibitor Prospectus. All suspended signs from the ceiling must be confirmed and approved by ATC Exhibit Management.
Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. The reverse side of any wing panel extending from the back wall of a display must be draped in order to avoid raw exposure to a neighboring booth or aisle.
To remedy instances of noncompliance, ATC Exhibit Management will have exposed areas draped at the exhibitor’s expense.
No part of any equipment, or signs relating thereto, shall be posted, nailed or otherwise attached to columns, walls, floors, or other parts of the building or its furniture, in any way to deface same; damage arising by failure to observe these rules shall be payable by the exhibitor.
In-line Booth
An in-line booth is 10-feet wide, 10-feet deep, and 8-feet high.
Corner Booth
A corner booth is 10-feet wide, 10-feet deep and 8-feet high and is at the end of a row of in-line booths with access to two through aisles.
Island Booth
An island booth is 20-feet wide and 20-feet deep or larger. The island exhibitor receives the following benefits: a) waiver of the 8-foot height restriction; b) waiver of sidewall restrictions; and, c) increased visibility from all areas of the exhibit hall. Island booths MUST allow at least 40% show visibility on each side. Island height is restricted to 20 feet unless approved by ATC Exhibit Management. Scale drawings for 20 x 20 booths or larger are due to Exhibit Management by February 24, 2012. Drawings not in compliance with the 40% site rule will be rejected.
Multi-Level Booth
Please note the following rules that apply to multi-level booths:
• A drawing from a U.S. licensed structural engineer of a multi-level booth must be submitted to the ATC Exhibit Manager at least ninety (90) days in advance of the first move-in day (June 1, 2012) to allow sufficient time for any needed corrections.
• One 2A10BC-type fire extinguishers must be on each level of the display, easily available and unobstructed from view.
• All areas under multi-level booths must be equipped with a UL approved battery operated smoke detector attached to the ceiling or understructure.
• No ceilings are allowed on the top most level.
• If any deck is designed to hold over 10 people, a second staircase is required for emergency evacuations.
• All stairways must be at least three (3) feet in width and must be equipped with a handrail on at least one side.
Booth Furnishings and Decorations
ATC provides the pipe and drape, 8-foot high backdrop, 36-inch side rails, and a 2-line name sign. Booth carpeting is mandatory and is the responsibility of the exhibiting company. Additional signs for display purposes may be ordered from the official decorator. Order forms for the rental of furniture and other special materials will be included in the Exhibitor Services Online Manual.
Exhibitor Services Online Manual
Exhibitors will receive a link to access the services manual online on February 29, 2012. The online manual will include order forms for all services, including utility specifications and charges, audiovisual equipment, floral, booth furnishings, booth cleaning services, catering and labor rates. Exhibitors are encouraged to place orders no later than two weeks before the opening of the meeting to take advantage of discounts and minimize delays during set-up. Be sure to consult each form for deadlines, as they may vary depending on the supplier. Special electrical requirements must be arranged directly with the Convention Center. All rates and specifications will appear in the Exhibitor Services Online Manual.
Labor: Carpenters, Expo Workers, and Exhibitor Appointed Contractors
The official contractor will have available a staff of carpenters, decorators, and laborers during the periods of installation and dismantling. Please note that union regulations require that carpentry and labor involved in the installation and dismantling of exhibits must be done by accredited union labor. While every effort is made to minimize the exhibitor’s cost to install and exhibit on the show floor at the convention center, the practices of the nation’s building trades will be followed. This means that union labor must be used where applicable. To avoid any misunderstandings in advance or at the show on this specific point, contact show management by letter for additional clarification.
Exhibitors shall employ only union labor, as made available by official contractors in the installation or dismantling of their exhibit and in its operation when required by union agreements. An exhibitor using an outside contractor for the above work must employ only union display companies and must notify Exhibit Management no later than 30 days prior to the meeting identifying the contractor(s), listing the supervisory personnel, and supplying evidence of adequate liability insurance coverage by original copy. Further details and regulations will be included in the Exhibitor Services Online Manual.
Storage of Crates and Boxes
Storage of crates and boxes can be arranged with Freeman, as outlined in the Exhibitor Services Online Manual. All cartons, crates, containers, packing materials, etc., that are necessary for re-packing, must be labeled with “empty” stickers, and they will be removed from the floor by Freeman. Crates and boxes cannot be stored behind booth displays. Proper identification tags will be available at the Freeman Service Desk.